Nelson
Rachel Moffitt
Marketing Consultant & Community Connector
Hire an Event Manager in New Zealand
Deliver memorable, on‑time events with experienced event managers who coordinate suppliers, budgets and on‑the‑day logistics across New Zealand.
Christchurch
Brooke Henderson
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Hamish Stewart
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Christchurch
Amelia Williams
Strategy, Brand and Marketing Consultant
Wellington
Rhiannon Parsons
Marketing and Digital Content and Media Specialist
Wellington
Ciaran Jack
Brand + Communications Strategist
What this service is for
What can an event manager help you build?
An event manager organises suppliers, manages budgets and runs on‑the‑day logistics so your event meets its goals — whether it’s a product launch, staff conference or community activation.
Run the day so you don’t have to
On‑the‑day coordination: manage the run‑sheet, suppliers, and problem solving so hosts and speakers can focus on the audience.
Deliver a mid‑size launch or fundraiser
End‑to‑end project support: venue booking, supplier quotes, timeline management and delivery of the live event experience.
Plan a conference or multi‑day programme
Programme and logistics management for multi‑session events, including AV coordination, catering scheduling and delegate communications.
How Unicorn Factory works
A simple way to find the right freelancer.
Create one project brief, compare applications from relevant freelancers, and choose who you would like to meet.
Step 01
Tell us what you need.
Use the guided brief to explain the outcome, timing, budget, and context. You do not need to prepare a technical specification.
Freelancers in our network
Who you’ll see in the network
These profiles are examples of event, marketing and communications professionals from the Unicorn Factory network. Create a brief, relevant freelancers will apply, you review applications, and Unicorn Factory makes warm introductions to applicants you want to meet.
Tell us about your project
Ideas for your brief
Project scopes you can brief
Three realistic project ideas to help you form a brief. Deliverables are examples — final scope and fees are agreed with the freelancer.
On‑the‑Day coordination (one‑day support)
A dedicated coordinator onsite to run the event and handle supplier liaison and issue resolution.
- Create and manage the event run‑sheet and contact list
- Coordinate supplier arrivals, load‑in and technical checks
- Lead on‑site logistics and problem solving during the event
- Post‑event wrap summary and supplier invoices checklist
Launch or fundraiser project management
Partial planning and delivery for a single‑day public or corporate event.
- Venue sourcing and supplier quotes (AV, catering, staging)
- Budget build and cashflow tracking for event costs
- Detailed timeline and stakeholder communications plan
- Event day management and a post‑event outcomes review
Conference or multi‑day programme delivery
Full logistics and programme coordination for multi‑session business events.
- Programme scheduling, speaker briefings and session run‑sheets
- AV and production brief and supplier coordination
- Delegate management plan and onsite registration process
- Health & safety plan, site maps and post‑event debrief
Proof lives in the work
Real related work
Relevant case studies from the supplied portfolio that illustrate event, launch and communications experience in New Zealand.
See Event Coordination & Logistics Projects
Design & Creative
Indie Music Festival Event Design (Concept Project)
- Event Coordination & Logistics
Xitong Ou
Marketing & Growth
Event Coordinator / Poster Designer at Gizzylocal
- Content Marketing
- Poster Design
- Event Coordination & Logistics
Clare Milne
Marketing & Growth
Comprehensive Communications & Event Strategy for THINK Hauora Relocation
- Content Marketing
- Brand Identity & Visual Identity
- Event Coordination & Logistics
Kylie Bensemann
Branding
Brand Design for Vodafone’s Noice! Homemade Beats Music Festival
- Content Marketing
- Logo Design
- Brand Identity & Visual Identity
Echo Wang
Marketing & Growth
Multi-faceted Marketing and Customer Engagement for Pic’s Peanut Butter
- Event Coordination & Logistics
- Product & eCommerce Photography
- Email Marketing
Rachel Moffitt
Branding
Wellness Retreat Event for Pure Fiji NZ: Customer Engagement & Branding
- Content Marketing
- Marketing Strategy
- Event Coordination & Logistics
Tatum DunsterPricing guidance
How much does event coordination cost?
Indicative NZ$ price bands to help you set a budget. Final scope, GST and freelancer rates vary and are agreed directly with the freelancer.
Day‑of coordination (short events / single day)
Typically used for on‑the‑day support or short consultations — suited to smaller corporate functions, ceremonies and local activations.
NZ$500 — NZ$1,500
Partial planning & delivery (mid‑size events)
Includes supplier management, budgeting and day delivery for product launches, fundraisers and regional events.
NZ$2,000 — NZ$8,000
Full conference or multi‑day delivery
Programme design, multi‑supplier coordination and multi‑day logistics for conferences and national events. Large events or specialist production increase the upper range.
NZ$8,000 — NZ$40,000+
What affects the price
- Event size and number of attendees
- Number of event days and complexity of the programme
- Specialist suppliers required (AV, staging, experiential production)
- Location and travel or accommodation costs for staff and suppliers
Estimates are indicative. Prices may exclude GST and ongoing software or platform fees. Final scope and freelancer rates are agreed directly with the freelancer — request a tailored quote when you create your brief.
Frequently asked questions
Common questions before you hire.
Answers to the questions clients commonly ask before starting a brief.
Still deciding what you need?
Start with the outcome and the context you already have. A polished specification is not required.
How do I start — what do freelancers need in a brief?
Start with date(s), expected attendee numbers, venue (if known), a one‑line event purpose, a draft budget and the key outcomes you need. Clear constraints (hours, AV needs, sponsorship agreements) help applicants price accurately.
What’s the difference between an event manager and an event coordinator?
Language varies. In this network an event manager typically covers project planning and supplier negotiation; a coordinator focuses on day‑to‑day logistics and on‑site delivery. State the role you need in your brief.
How long before an event should I hire someone?
For simple day‑of coordination a few weeks can work. For launches, fundraisers or conferences allow 8–16 weeks or longer depending on scale and procurement needs.
Can I see examples of previous work?
Yes — the case studies below are examples of supplied related work. Ask applicants for specific event portfolios and references as part of your selection.
How does Unicorn Factory handle introductions?
You create a project brief, relevant freelancers apply, you review applications, and Unicorn Factory makes warm introductions to applicants you want to interview.
Ready to get moving?
Ready to brief an event manager?
Create a short brief with date, budget and goals — freelancers will apply and you’ll receive warm introductions.